Undergraduate Teaching 2017-18

Director of Studies briefing notes - Easter term supplement

Director of Studies briefing notes - Easter term supplement

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Table of contents

Student records

Please ensure that you notify the Teaching Office immediately if you become aware of any student who withdraws or degrades from the course during the year. Please also let the Teaching Office know of any student who will not be returning to CUED next year e.g. changing course, or graduating after Part IIA.  We do not always hear directly from Tutorial Offices. 

Could you also inform us if there is a change in Director of Studies for your College.

Transfers to MET from Chemical Engineering

Applications to MET are welcomed from second-year students studying Chemical Engineering. Such students do not require Faculty Board permission to enter MET Part IIA.  MET or IB Directors of Studies are requested to inform the MET office of any such applicants.  It would be helpful if the applicants' email addresses and the name and e-mail of their present Director of Studies could be given.

Pre-residence material

The 'Preparatory Problems for Engineers' has been transferred to Moodle.  This will require offer-holders to be registered with Guest access using their private email addresses.  Information will be sent to Admissions DoS with instructions as to how to provide the list of email addresses for their students.  It is expected that new additions will be enrolled by the Teaching Office at the end of each month.


Students should receive four supervisions for each single IIA module: three supervisions on examples papers plus one revision supervision (which will usually be in Lent for Michaelmas modules). Additional supervisions will not normally be authorised. When submitting reports on CamCORS at the end of each term, supervisors should claim only for the supervisions given or due to be given in that term. Payment for a fourth supervision should be claimed at the end of the term in which the supervision was given.

Third year Module Leaders are responsible for finding and appointing supervisors for their module. Use the web-based Supervisor Marketplace to advertise for supervisors, and to look for potential supervisors offering their services. Potential supervisors should be approached early on. Supervisors may be drawn from teaching staff, research students and post-docs. Supervisors must attend a Supervisor Training course before they may supervise. Supervisions are paid for by Colleges, and supervisors must submit reports and claim payment through CamCORS.

Ideally, students should be supervised in pairs. If you are unable to find enough high quality supervisors, you should increase the group size rather than enlist less capable supervisors. It is essential that all students taking a module receive comparable supervision (same number of supervisions, equivalent group sizes). Singleton supervisions should not be given without the prior consent of the Director of Studies; Colleges may refuse payment for such supervisions.

For some E-modules, the problem of finding enough high-quality supervisors has proved insuperable and special arrangements have been put in place with the agreement of the Subject Group Chairman and the Teaching Office. For these modules only, examples classes are held in lieu of the normal small-group supervisions. These appear on the lecture timetable. There is no charge to Colleges for these classes, but individual feedback to students is necessarily limited.

Module Leaders should provide supervisors with completed handouts, examples sheets and cribs in good time.  They should hold at least one informal discussion to exchange best practice in how to supervise topics that are commonly found difficult.

The COMET system (Cambridge On-line Management of Engineering Teaching) provides a provisional list of the students expected to be taking your module. Some changes will occur at the start of the term in which the module runs, with final listings being available from Thursday of week 2 of each term.

Supervisor allocations should be circulated to students and supervisors (e.g. put up in a lecture, followed by e-mail) as soon as possible. It is important to get going with supervisions quickly: fitting three supervisions into the term means they should start ideally in Week 3.  Supervisions should not be bunched at the end of term as this places undue pressure on students.  If it emerges that there are problems with supervisors (in particular, unable to supervise to an acceptable standard) it is up to the module leader to remedy the situation swiftly.

Last updated on 05/01/2018 12:20