Following advice from Central HR there are further changes to how casual teaching work is paid. Please refer to the relevant section. Please note that in all cases prior approval is requried from the teaching office if payment is to be made.

PhD Students and other non-employees

This section does not apply to those employed by the University, this includes post-doctoral research associates (RA, SRA, PRA, Director of Resarch etc), please see below for teaching related payments to staff in these categories.

The University has introduced a new computer-based system, known as the Cambridge Casual Worker System (CCWS) for arranging worker agreements and payment for casual work (demonstrating, marking etc.).

The following must happen before any work is done, otherwise payment cannot be made.

Please note that the replacement system for payments will be going live in January 2023 which will change how demonstrators register their details (they will need to add them themselves online) and will replace the current CAS1 and UPS2 forms. 

Steps to follow (Lab leaders must complete step 1 in order for the potential worker to be able to complete steps 2 & 3):

1. Lab leaders (not demonstrators or the workers themselves) : Complete the online form as soon as an individual ('The Worker') has been invited to complete a task. The TO will need at least 5 days notice to process requests. You should indicate the expected number of hours to be worked per week at this stage.  The final number of hours claimed can of course vary by a modest amount (the TO should be consulted in advance of the work being done where a more than 25% greater number of hours is anticipated).
2. A separate worker agreement is required for each distinct activity carried out by the worker. As an example, one worker agreement could cover all demonstration work on 1A Lab 4 but if the demonstrator also covered a IIA module lab that would require a separate worker agreement.
3. Personal details and right-to-work evidence will be requested by the CCWS when an individual registers on the system.  They will be invited to accept demonstrating assignments and then their worker agreements will be recorded electronically on CCWS.

If you have any doubts with regard to Right to Work queries, contact finance-CCWS@eng.cam.ac.uk

Demonstrators will normally be appointed as "Demonstrators" (see role profile).  Those with supervisory responsibility for other demonstrators may meet the specification in the "Senior Demonstrator" role profile, consult the Director of Undergraduate Education if you wish to engage at Senior Demonstrator level.  Details of the rates paid can be found at: https://www.hr.admin.cam.ac.uk/pay-benefits/salary-scales under the heading ‘Substitute Teaching’.  These rates, which are reviewed annually are set by University HR and may be subject to change. 

The worker will be asked to upload a timesheet each week on CCWS.  This will then be approved after reference to the lab leader/lab manager responsible for that activity.  Lab leaders should contact the teaching office before asking demonstrators to work significantly more hours than specified in the worker agreement request.

It is generally not possible to retrospectively resolve the situation and pay demonstrators if a worker agreement is not in place before work commences. If you have any queries, please contact the Teaching Office in the first instance.

Employees, including PDRAs

With the exception of research staff the department does not normally make additional payments to employees who undertake teaching duties which are covered by their contract of employment. The Deputy Head for Teaching must be consulted if a payment is envisaged to any employee who is not an RA, SRA or PRA in respect of teaching.

While research staff role descriptions encompass limited teaching activities, where a PDRA takes on teaching that is unrelated to their research project and their line manager confirms that the duties undertaken are in addition to those that they would normal be expected to discharge, then payment for this can be made in the form of overtime. These payments will be made at a rate consistent with those used for CCWS payments.

As with other teaching payments this must be arranged in advance with approval being sought from the teaching office. Please use this online form to request an RA , SRA or PRA is paid overtime for teaching. Please note that, as part of the process, the member of research staff's line manager will be requested to provide approval.

The role descriptions for Directors of Reserch encompass a wider range of potential teaching duties. The Deputy Head of Department should be consulted where it is proposed that a Director or Research is remunerated for teaching duties.

Part II Marking

If you wish to engage non-University Teaching Officers (UTOs) as Part II coursework markers the relevant Subject Group Chair must approve their engagement as markers and forward the names to the Teaching Office for adding to the register of non-UTO approved markers. Any non-UTO markers not on the register will not be eligible for payment. Please note that the Demonstrator roles may not be appropriate as they only cover tasks involving "marking submitted student work using defined marking criteria". Seek advice from the Teaching Office well in advance regarding setting up worker agreements for Part II marking. A worker agreement cannot cover multiple roles - i.e. Part II demonstrating (demonstrator role) and Part II coursework marking (senior demonstrator role) require separate worker agreements even if related to the same module.