Part IIA Examiners and Assessors: Faculty Board Guidelines
Table of contents
- Guidelines for Examiners and Assessors: key points for all Parts
- Guidelines for Examiners & Assessors: Part II information
- Guidelines for Examiners and Assessors: Part IIA supplement
- Data security & the production of exam papers
- Exam templates and style recommendations
Guidelines approved by the Faculty Board for use in 2017-18.
- Examiners and Assessors are required to adhere to the timetable and detailed instructions provided by the Chairman of Examiners.
- Form and conduct notices that detail any changes to the examinations from the previous year are published annually in the Cambridge University Reporter.
- External Examiners have an important role to play in our examinations. In particular, Examiners should pay due attention to comments made on their draft question papers by the External Examiner.
- The exam paper will show the approximate number of marks for each part of a question in the right margin, the mark to be level with the end of the paragraph(s) to which it refers.
- Examiners must follow all aspects of agreed policies on security.
- Symbols used in questions should be clearly defined except where the definitions are systematically provided in examination data books or data sheets.
- No comments whatsoever should be made on the scripts.
- Each Examiner should mark the scripts in accordance with the published Marking & Classing Criteria.
- All aspects of the marking process must be fully auditable and defensible in case of an appeal. Examiners must mark the scripts in such a way that a third party (e.g. a checker, External Examiner or Chair of Examiners) can understand what process has been followed.
- Where a candidate answers more than the required number of questions the Examiner should mark all the questions answered and then exclude from the marks recorded the question(s) scoring the lowest mark(s).
Summary of duties
The Principal Assessors are responsible for setting and marking the examination papers and preparing the cribs. The Second Assessors assist in these tasks. The Group Examiners have overall responsibility for ensuring that the quality assurance procedures are maintained within their group. Their level of responsibility is above that of the Principal Assessors.
Setting the paper
- Questions should aim to examine the current year's work as listed in the objectives and syllabus for the module.
- Papers should be set at a level of difficulty that will produce an average mark in the range 60% to 65% on each paper. All candidates who have attended lectures and worked through examples papers should be able to gain at least 40%.
- It is recommended that Assessors set well-structured questions in order to arrive at the right level of difficulty. A convenient and well-tried structure is the three-part question which asks in turn for:
- a statement of principle;
- a straightforward application of the principle; and
- a development of the application at a deeper, more demanding level.
Marking and scaling
- As the standard of questions may change from year to year and between modules, it is recommended that Assessors check that their setting and marking have not been either unduly severe or unduly lenient. Scaling should be used where necessary, and to the least degree consistent with producing the required change, to manage discrepancies between paper choices. The Chair, in consultation with the Assessors, will issue instructions as to how to proceed. In determining the target average for a module the past examination performance of the cohort of students may be taken into account. Where an Assessor finds a serious discrepancy arising, the Chair should be consulted and consideration given to either modifying the marking scheme or otherwise adjusting the marks.
- Marks for written papers and coursework will be normalised according to procedures agreed by the Board of Examiners. Where marks have been normalised, the Examiners at their meetings will consider only the normalised marks in their discussions and in reaching their decisions.
Cribs and reports
- The Faculty Board requires every Assessor to provide a written report on the examination to be sent to the Chairman at the time the marks are handed in. A copy of the report is to be placed in the Assessor’s file for the Assessor in the following year. Where raw marks have been adjusted, the effect of the adjustment on the raw marks must be recorded in the report.
- Assessors are required to provide cribs for their papers. The Faculty Board recommends to Assessors the practice of including in the cribs comments that may serve as a useful guide to future students. Specific comments may be added after each solution. Alternatively the section of the Assessor’s report that deals with individual questions may be reproduced on the last page of the crib. Assessors should update their crib in the light of examination marking where necessary and ensure that this updated version is supplied for putting on the web for future students.
Style of the exam papers
The style of the paper should be in keeping with a Part II examination that is the final classified examination of the four-year course.
Form & conduct of the examinations (the notice for the 2018 exams will be published after the November meeting of the Faculty Board)
Confidentiality is of prime importance in handling examination papers and it is recommended that the following common-sense precautions are taken:
- It may be necessary to lock your office door while typing examination papers if your rooms are particularly accessible to students.
- When not being typed, papers and associated drafts and diagrams must be securely locked in filing cabinets or safes in the Department (drawers with simple locks are unsatisfactory).
- Particular care should be taken when photocopying. If examination papers are left on or in the photocopier the examination paper has to be rewritten - this has happened!
- Papers should be passed from hand to hand of examiners and checkers or via the Chairmen/ Chairmen’s Secretaries. The internal mail system should not be used.
- All drafts and early proofs should be destroyed by shredding, without delay, when the final proof has been completed.
- Similar care to that taken over the security of paper copies must be taken with any copies held on a computer. The following data security clause is included in the Faculty Board guidelines for all Parts of the Engineering and Manufacturing Engineering Triposes:
Computers and printers used for the preparation of question papers must be secure from unauthorised access and if at all possible should not be connected to a network.
This is based on advice on exam paper security provided by the Board of Examinations (appended below). It is the examiners' responsibility to ensure data security and the means to do this is left to their discretion but must take into account the Board's guidance. In practice it is recommended that:
- All working copies of the exam paper must be on a memory stick (NOT on a local hard disk or a fileserver) and these must be kept in a secure place when not being used. You must ensure that any copies temporarily held on the hard disk are erased.
- It must not be possible to access files on the computer over the network: either use a computer which is not connected to the network or ensure that no network services are enabled on the computer which could be used by someone to gain access to the files. Note that this precludes the use of general access computers like the Teaching System and fileservers.
- It must not be possible for access to be gained to the file when it is being printed: use a computer with its own local printer.
- Unauthorised people must not be allowed to use the computer under any circumstances. This is necessary to prevent tampering which might jeopardise its security.
- Email may provide an appropriate mechanism for exchanging single questions but only if these are in securely encrypted attachments. The Board of Examinations’ advice covers this in more detail.
We hope to provide further information about encryption methods soon.
Also see the Board of Examination's advice about security in their guidance notes for the production of exam papers.
Further guidance can be found in the Confidential Advice on Examining document.
Layout of exam papers
The use of LaTeX is strongly encouraged for the production of exam papers. Training is available for academics and administrators who might need support.
Last updated on 11/10/2017 15:31